Privacy Policy for Prevention and Safety

Last updated: 2024

Information We Collect

We gather information related to workplace safety through various forms and automations on our website, including:

Personal Data:
- Name, last name, email address, and other contact details.
- Role-related information, such as responsibilities in analysis, management, or policy implementation.
Workplace and Safety Data:
- Details about custom reports, risk matrices, training sessions, personal protective equipment (PPE) management, and incident or accident analyses.
- Information on environmental evaluations, safety policies, and emergency response.
Technical and Usage Data:
- Information about how you interact with our platform, collected via cookies and tracking technologies.

Entry Forms: Forms for custom reports, risk matrices, training sessions, and other functional modules.
Integrations and Automations: Data submitted through forms triggers automated workflows and report generation using Notion, Make, and other connected tools.
Cookies and Similar Technologies: Cookies are used to enhance user experience and for analytical and operational purposes.

Service Delivery: To ensure the proper functioning of our tools and enable automation and reporting on workplace safety.
Communication: To keep you informed through emails, customized reports, and updates relevant to workplace safety.
Analysis and Improvement: To analyze the use of our tools and identify opportunities to enhance the platform.
Legal Compliance: To ensure that the processing of your data complies with applicable laws, including the GDPR.

We do not sell or share your personal data with unauthorized third parties. Information may only be shared in the following cases:

Service Providers: Companies that assist in operating our website and services, such as automation tools and temporary storage solutions.
Legal Compliance: When required to comply with legal obligations or to protect user rights.

Data Retention:
- Notion: Data is stored for a maximum of 30 days, after which it will be automatically deleted.
- Other tools will delete data immediately after processing through automated workflows.
Security: We employ organizational and technical measures, including encryption, regular audits, and access controls.

Under the GDPR, you have the right to:

Access Your Data: Request a copy of the information we collect.
Rectify Errors: Correct inaccurate or incomplete information.
Delete Information: Request data deletion when it is no longer needed for the purposes collected.
Withdraw Consent: Opt-out of receiving communications at any time via the “Unsubscribe” link in our emails.

We reserve the right to update this Privacy Policy. Any changes will be posted on our website with the revised policy.

If you have questions or concerns about this Privacy Policy, please contact us at: